AEC Stack

By audience

Specialty Contracting

• Trade contractors run incorporation, CRA/HST, WSIB and trade licensing (ESA, TSSA, HCRA, Skilled Trades Ontario) as a tracked 49-step checklist instead of phoning each agency.
• Ten trades ship pre-seeded — electrical, plumbing, HVAC, framing, roofing, concrete forming, landscaping, renovation, new-home and general contracting — and the workspace configures around the one picked.
• The permit and contract-award feed is filtered to the trade and city, so a sub sees who is about to need their scope before the job is advertised.
• Quotes, progress invoices, holdback and HST are driven by replying to the morning email from the truck, with no office staff to hand it to.

General Contracting

• Small GCs keep leads, quotes, active jobs and change orders on one pipeline board instead of a spreadsheet plus a separate accounting package.
• Open Ontario public tenders scattered across MERX, Biddingo, Bids&Tenders and buyer portals are aggregated into one searchable list and bid-tracked in a click.
• Daily logs, documents and change orders sit behind a tokenised client portal at /projects/:token that the owner opens without an account.

Executive Leadership

• The owner-operator of a sub-20-person shop gets a morning briefing carrying pipeline status, overdue invoices and upcoming compliance dates.
• Books, trial balance, income statement and balance sheet are queryable in plain language rather than through a bookkeeper on retainer.
• No subscription: the platform takes 2.5% of invoices paid through it, so cost tracks revenue rather than headcount or seats.

Estimator

• Quotes are built line by line with markup set explicitly, Ontario HST applied, and holdback split into what is billable now versus what waits.
• Labour-rate benchmarks including union rates back the pricing, so a solo estimator is not eyeballing the number.
• Every quote out sits in one list with status and value, and open tracking shows whether the client actually read it.

Accounting & Finance

• Progress invoices take the 10% Construction Act holdback off the pre-tax value and compute HST the way CRA treats a holdback invoice, including the deferral.
• Prompt-payment clocks — the 28 days, the 14-day dispute notice, and the 7 days down to subs — are counted from the proper invoice date.
• A filing calendar covers T5018, HST, T4, payroll, WSIB and EHT dated from the company's own year end.
• Payment chasing runs itself and every held-back dollar sits on a countdown to the day it can be collected.

Business Development

• A live feed of building permits just pulled and contract awards just won names the organisations about to need work, 6-36 months ahead of a job ad.
• Signals are matched to trade, region and capacity with bid/no-bid suggestions rather than delivered as a raw list.
• Tender subscriptions across multiple buyer portals collapse into one feed, removing the per-portal logins.

By phase

Pre-Construction

• Find the job from permit, award and tender signals, qualify it, and put it on the pipeline board before it is publicly advertised.
• Price it as a line-item quote with markup, HST and holdback handled, then send it and track whether it was opened.
• Bidding prerequisites — WSIB clearance, insurance certificates, trade licences — are tracked through to bid-ready.

Construction

• Daily logs, drawings, documents and change orders are kept against the job, visible to the client through a no-account portal.
• Progress invoices are raised from the accepted quote as work completes, with holdback withheld automatically each time.
• Partial payments are logged against the invoice and the balance is chased without anyone having to remember to do it.

Closeout & Operations

• Held-back amounts land in one tracker that flags the date the Construction Act allows them to be collected.
• Final invoicing, change-order reconciliation and lien preservation/perfection windows are dated from the job's own last-supply date.
• Insurance renewals, licence expiries, safety certifications and annual filings keep running against the company after the job closes.