BigTime PSA

By audience

Accounting & Finance

• Runs client invoicing and payment collection (BigTime Wallet) directly from tracked time and expenses.
• Syncs invoices, payments, and GL entries to QuickBooks or Sage Intacct, avoiding double entry.
• Monitors WIP, realization, and unbilled time to protect firm cash flow.

Executive Leadership

• Tracks project margin, staff utilization, and budget-vs-actuals across the portfolio in real time.
• Uses dashboards and AI insights (AVA) to spot at-risk projects before write-offs occur.

Project Manager

• Builds margin-informed quotes and staffs projects with drag-and-drop resource scheduling.
• Tracks time and expense against budget and triggers invoicing at project milestones.

Architecture

• Architecture firms log billable hours by project and phase and invoice on fixed-fee or hourly contracts.
• Tracks design-fee budgets vs. actuals to keep engagements profitable.

Civil Engineering

• Engineering consultancies track staff time across concurrent projects and bill by phase or discipline.
• Manages allocation of engineers across a multi-project portfolio.

By phase

Concept & Planning

• Scopes and quotes new engagements with live rate cards before work begins.
• Sets project budgets and staffing plans that time/expense tracking later measures against.

Design

• Captures billable design hours and expenses against the fee budget during active design.
• Flags budget overruns on design tasks so PMs can adjust scope or staffing.