Procore Pay

By audience

Construction Management

• Run subcontractor pay applications end-to-end inside Procore, tying disbursements to approved commitments and progress billings
• Collect and track conditional and unconditional lien waivers as a precondition for releasing funds, reducing lien risk on managed projects
• Monitor compliance docs (insurance certificates, W-9s) so payments are only disbursed to compliant subs
• Gain real-time visibility into payment status across all active projects from a single dashboard
• Reduce payment cycle time and disputes by keeping invoicing, approvals, and disbursement in one system of record

General Contracting

• Disburse payments to subcontractors and suppliers directly from approved subcontractor invoices and commitments
• Automate lien waiver exchange so GCs receive signed waivers in return for each payment, protecting against double-payment and lien claims
• Manage retainage and progress payments tied to schedule of values within Procore
• Enforce compliance gating (insurance, licensing) before funds are released to trade partners
• Centralize the GC's pay-when-paid and disbursement workflow, cutting manual check-writing and reconciliation

Accounting & Finance

• Sync completed payment disbursements to the ERP (Sage Intacct, Sage 300 CRE, CMiC, Acumatica, Viewpoint Spectrum) when status hits Funding Complete
• Eliminate duplicate data entry by passing payment records and GL coding from Procore into the accounting system
• Maintain an auditable trail of disbursements, lien waivers, and compliance docs for financial controls
• Manage funding source and bank disbursement details for outbound construction payments
• Reconcile project-level payments against ERP ledgers, improving month-end close accuracy

By phase

Construction

• Process monthly progress billings and subcontractor pay applications as work is put in place
• Release disbursements against verified completion and approved invoices during active construction
• Collect lien waivers and compliance documents in step with each construction-phase payment
• Track retainage accrual and release across the build duration
• Keep field-driven progress, billing, and payment synchronized while the project is being built