Smartsheet Sync

By audience

Project Manager

• Project managers who maintain schedules in Smartsheet can keep their Procore project data synchronized without manually uploading and downloading files.
• Changes made to Procore tasks (dates, assignments, status) propagate to Smartsheet automatically, keeping both platforms current with no extra effort.

Scheduler

• Schedulers can continue working in Microsoft Project while keeping the Procore schedule accurate through real-time bidirectional sync.
• The connector eliminates duplicate data entry when maintaining parallel schedule records in multiple systems required by different stakeholders.

Construction Management

• Construction managers relying on Smartsheet dashboards for portfolio reporting get live schedule data from Procore without manual exports.
• Role-based access controls ensure only authorized users can see and modify specific project data across the connected platforms.

Project Engineer

• Project engineers managing RFI and submittal logs in Procore can track schedule impacts in Smartsheet without switching between systems manually.
• The 24/7/365 real-time sync means project engineers always see current schedule data when reviewing task dependencies and float.

By phase

Construction

• During construction, the connector keeps daily schedule updates synchronized between field-facing Procore and office-side Smartsheet or MS Project.
• Real-time sync ensures subcontractors or owners accessing the Procore schedule see the same data as the team managing it in Smartsheet.

Pre-Construction

• During pre-construction, teams can import existing Smartsheet or MS Project schedules into Procore to establish the baseline without re-entering data.
• Bidirectional sync allows schedule development to happen in whichever platform the estimating or preconstruction team prefers.