Product
Motion
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About
Motion is an AI work management platform that combines task scheduling, project planning, calendars, documents and meeting notes in a single workspace. Its scheduling engine automatically re-prioritises tasks and time-blocks calendars as deadlines, priorities and team capacity change. AEC firms use it to coordinate internal project work and keep distributed teams aligned without manual status chasing.
How teams use it
By audience
- Architecture
- Intelligently schedules design iterations, review cycles, and client meetings around available studio time.
- Docs module stores project briefs, meeting notes, and design decisions linked to tasks in one place.
- AI-generated action items from design review meetings automatically become scheduled tasks.
- Capacity view helps principals balance workload across multiple concurrent projects.
- Business Development
- Tracks proposal deadlines and BD tasks alongside project work in one unified schedule.
- Meeting notetaker captures client discovery calls with auto-generated follow-up emails.
- Booking links streamline scheduling of client meetings and presentations.
- Integrates with HubSpot and Salesforce to surface CRM tasks alongside project tasks.
- Construction Management
- Auto-schedules project tasks around site visits, RFI reviews, and submittals so nothing falls through the cracks.
- AI meeting notetaker captures field coordination calls and auto-assigns action items to team members.
- Gantt and dashboard views give PMs real-time ETA predictions and capacity alerts before deadlines slip.
- Workflow templates standardize repeatable processes like bid packages or subcontractor onboarding.
- Executive Leadership
- Portfolio dashboards surface at-risk projects and over-capacity team members across the entire firm.
- AI assistant handles calendar management, meeting scheduling, and follow-up drafting.
- Search across all docs, tasks, and meeting transcripts provides instant recall without manual filing.
- Automated weekly reports eliminate the need for status update meetings.
- General Contracting
- Centralizes tasks from emails, Slack, and meetings into one auto-prioritized list for office and field staff.
- Meeting booking links replace back-and-forth scheduling for subcontractor coordination calls.
- AI project manager generates full project plans from a brief description, cutting setup time for new jobs.
- Progress dashboards let principals see project health across all active contracts at a glance.
By phase
- Concept & Planning
- Generates initial project plans with tasks, phases, and owners from a brief project description.
- Schedules feasibility research, client meetings, and internal reviews around team availability.
- Design
- Auto-reschedules design tasks when review meetings shift, keeping the design schedule always current.
- Links meeting transcripts from design reviews directly to relevant tasks and docs.
- Pre-Construction
- Coordinates bid preparation tasks, subcontractor outreach, and estimate reviews across multiple team members.
- Workflow templates enforce consistent pre-con processes across projects.
- Construction
- Keeps daily site coordination tasks, RFI tracking, and submittal reviews on schedule with AI prioritization.
- Meeting notetaker transcribes OAC meetings and assigns action items to the right team members automatically.
- Closeout & Operations
- Manages punch list follow-up tasks, warranty tracking, and closeout documentation deadlines.
- Workflow templates standardize closeout checklist execution across the project team.
Integrations (2)
| Integrates with | Connection | Details |
|---|---|---|
 | Native1 type of dataNative calendar sync | |
 | Native1 type of dataNative Outlook calendar sync + email-to-task |
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