Access Coins Evo

By audience

Accounting & Finance

• Run construction financials on one ledger — AP/AR, GL, multi-company and multi-currency — with job cost posted directly from procurement, payroll and plant transactions.
• Produce cost value reconciliation (CVR) and WIP reporting against live committed and actual cost rather than a month-old export.
• Handle US certified payroll and electronic tax filing, or UK CIS deductions and returns, out of the same payroll run that feeds job cost.

Executive Leadership

• See group margin, cash position and forecast-to-complete across every live job through the Access Evo analytics layer without waiting for a period close.
• Compare divisions or acquired operating companies on one chart of accounts, since the ERP is multi-company and multi-currency by design.

General Contracting

• Manage subcontract procurement, valuations, retention and payment certificates against the main contract in the same system that holds the job cost.
• Meet UK CIS obligations — subcontractor verification, deduction statements and monthly returns — as a by-product of paying subcontractors.
• Run homebuilder operations (plots, sales and build programmes) alongside contracting work on one ERP.

Specialty Contracting

• Cost mechanical, electrical and plumbing work by job, phase and cost type, with field timesheets and material purchases coding at the point of entry.
• Run the service side of the business — maintenance contracts, dispatch and reactive callouts — on the same ledger as project work.
• Track plant, tools and equipment issued to crews against the job that is consuming them.

Procurement & Purchasing

• Raise requisitions, purchase orders and subcontract orders against a job budget and watch committed cost update immediately.
• Match supplier invoices three ways against the order and the goods-received record before they reach the AP run.
• Feed orders and receipts in from a specialist procurement platform (Kojo) or an eProcurement marketplace rather than re-keying them.

Human Resources

• Hold employee records, skills, training and absence alongside payroll so a rate or status change flows into job cost without a re-key.
• Run certified payroll in the US and CIS in the UK from the hours the field has already entered on mobile timesheets.

Project Manager

• Track cost to complete, variations and forecast margin per job, with the commercial team and the PM working from the same CVR figures.
• Approve subcontractor applications and variations against the order rather than in a spreadsheet.
• See committed cost the moment an order is placed, not when the invoice arrives.

By phase

Pre-Construction

• Set up the job's commercial structure — budget, phases and cost codes — so committed cost tracks from the first subcontract order.
• Run subcontractor and supplier enquiries and place orders against that budget before work starts on site.

Construction

• Capture field timesheets, plant hire and material deliveries on mobile and post them to job cost the same day.
• Value the job each period: applications out, subcontractor applications in, retention held, and CVR against forecast.
• Process CIS or certified payroll from the same hours that drive job cost, with no separate payroll data entry.

Closeout & Operations

• Settle final accounts, release retention and close the job's cost ledger with the full transaction history retained.
• Move the completed asset onto the service side — planned maintenance contracts, reactive jobs and engineer dispatch — without leaving the ERP.