Paylocity

By audience

Human Resources

• Onboards new field and office hires with digital paperwork, I-9/E-Verify, and tax forms before they reach the jobsite
• Administers benefits enrollment, ACA tracking, and open enrollment for construction workforces with seasonal headcount swings
• Manages employee records, certifications, and licenses (OSHA, trade credentials) that must stay current for project eligibility
• Runs talent and performance modules to track training, reviews, and succession for skilled trades and PM staff
• Surfaces workforce analytics on turnover, headcount, and labor cost that HR reports to construction leadership

Accounting & Finance

• Processes multi-state, multi-rate payroll including prevailing-wage and union fringe calculations for construction crews
• Generates certified payroll reports (WH-347) required on public/government-funded projects
• Feeds labor cost data into the GL and job-cost accounting via integrations with Deltek, Unanet, QuickBooks, and Xero
• Handles payroll tax filing, deposits, and year-end W-2/1099 across the jurisdictions where projects run
• Allocates wages and burden to cost codes so finance can track labor against project budgets

By phase

Concept & Planning

• Supplies historical labor-rate and burden data used to build staffing assumptions for new pursuits
• Workforce analytics inform whether existing headcount can support a planned project pipeline
• Compensation benchmarks help estimate labor cost inputs during early budgeting

Design

• Tracks payroll and time for in-house architects and engineers whose hours are billed to design phases
• Time-tracking allocates designer labor to specific projects for cost recovery and billing
• Maintains professional licensure and CEU records for design staff assigned to the project

Pre-Construction

• Onboards estimators and preconstruction staff and sets up their payroll and project cost allocation
• Confirms availability and labor rates of crews being mobilized as bids are finalized
• Provides labor-burden rates that feed preconstruction cost estimates and bid pricing

Construction

• Processes weekly field payroll with prevailing-wage, union, and multi-rate logic for active crews
• Captures jobsite time via time-tracking and mobile clock-in tied to cost codes and projects
• Produces certified payroll reports submitted throughout construction on public projects
• Manages onboarding and offboarding as crews scale up and down across the build
• Syncs labor cost to Procore and ERP systems for real-time job costing

Closeout & Operations

• Finalizes payroll, retainage-related labor records, and final certified payroll filings at project close
• Offboards temporary and project-specific labor and reconciles final hours
• Retains payroll, tax, and certified-payroll records to satisfy audit and compliance retention requirements
• Rolls final labor-cost actuals into reporting that informs operations and future bids