Xero

By audience

Accounting & Finance

• Construction finance teams use Xero for invoicing, bank reconciliation, and financial reporting, syncing data with Procore or ACC via native connectors to eliminate double entry.
• Xero's Procore connector (built by Procore) syncs cost codes, projects, companies, subcontractor invoices, and commitment payments bidirectionally.
• Xero's app ecosystem includes job-costing add-ons like Planyard and Synergy purpose-built for AEC firm accounting workflows.

General Contracting

• GCs use Xero as their accounting platform and connect it to construction management tools to keep field cost data in sync with the general ledger.
• The Procore-built Xero connector lets GCs export commitments, change orders, and subcontractor invoices from Procore into Xero automatically.

Specialty Contracting

• Specialty contractors use Xero for managing invoices, supplier bills, and payroll within their trade businesses.
• Mobile apps and bank feeds enable field-based specialty contractors to capture expenses and reconcile accounts without returning to the office.

Executive Leadership

• Business owners and principals use Xero dashboards for real-time cash position, outstanding invoices, and P&L reporting across jobs.
• Xero's multi-currency support benefits international AEC firms managing cross-border project revenues and costs.

Project Manager

• Project managers can pull job-level cost summaries from Xero or connected job-costing apps to monitor budget vs. actuals during construction.
• Integration with Procore surfaces financial data alongside site management workflows for informed decision-making.

By phase

Pre-Construction

• Finance teams set up cost codes, suppliers, and contract budgets in Xero (or via a connected tool) during pre-construction to prepare for invoicing.
• Estimators reference Xero's chart of accounts structure when configuring job-costing categories before a project kicks off.

Construction

• Accounting teams process subcontractor progress claims and supplier invoices through Xero during construction, reconciling against Procore commitment values.
• Bank reconciliation tools and automated bank feeds keep cash flow reporting current throughout the build phase.

Closeout & Operations

• Finance teams use Xero to prepare final accounts, manage retention releases, and produce end-of-project P&L statements.
• Facilities operators and asset owners use Xero for ongoing maintenance invoicing and supplier payment management post-handover.