About
Microsoft SharePoint is a web-based collaborative platform primarily used for document management, content management, and file sharing. In AEC, it serves as a centralized hub for project information management, team collaboration, and document control across architecture, engineering, and construction projects. SharePoint can be deployed as part of Microsoft 365 (cloud-hosted) or as an on-premises server solution.
How teams use it
By audience
- Architecture
- Centralized repository for design documents, drawings, and project specifications accessible to entire team
- Version control and document approval workflows for managing design iterations and RFI responses
- Integration with Microsoft Teams for real-time collaboration on design decisions and document reviews
- Construction Management
- Document control system for managing submittals, RFIs, and correspondence throughout project lifecycle
- Permission-based access to project documents ensures proper stakeholder visibility and compliance
- Customizable workflows and metadata tagging for tracking construction progress and document status
- MEP Engineering
- Centralized storage for MEP drawings, calculations, and coordination documents
- Collaboration space for coordinating between mechanical, electrical, and plumbing disciplines
- Integration with BIM tools (via third-party connectors) for managing model-based coordination documents
- Civil Engineering
- Repository for survey data, site plans, and civil design documents
- Shared workspace for coordinating with contractors and stakeholders on site-related documents
- Document management for permits, environmental assessments, and regulatory compliance files
By phase
- Pre-Construction
- Organize and share bid documents, contracts, and project specifications with bidders and team members
- Centralized location for permits, environmental reviews, and pre-construction planning documents
- Collaboration platform for coordinating between design team, owner, and contractors during planning phase
- Design
- Version-controlled repository for design documents, drawings, and specifications as they evolve
- Real-time collaboration on design decisions through integrated Teams communication
- Approval workflows for managing design reviews and client sign-offs
- Construction
- Daily document management for submittals, RFIs, change orders, and site correspondence
- Centralized access to as-built documents, inspection reports, and quality control records
- Mobile access to project documents for field teams and site supervisors
- Closeout & Operations
- Archive and organize final project documentation, warranties, and O&M manuals
- Transition documents to facilities management teams for ongoing asset management
- Historical record retention for compliance and future reference
Integrations (12)
| Direction | Integrates with | Connection | Details |
|---|---|---|---|
| Both | iPaaSZapier connector | ||
| Outbound | NativeRevizto CDE integration (SharePoint) | ||
| Both | Marketplace appSharePoint (Two Way Sync) by SyncEzy | ||
| Both | NativeNewforma SharePoint data-source connector (Konekt / Project Center) | ||
| Both | NativeBluebeam Revu SharePoint integration app (SPFx / add-in) | ||
| Both | iPaaSn8n connector | ||
| Both | iPaaSForma Construction Connect (Workato) | ||
| Both | NativeBridge by Smartsheet + Data Shuttle | ||
| Outbound | Nativemonday.com Native Integration | ||
| Outbound | NativeFieldwire ↔ SharePoint connection (Files & Plans sync) | ||
| Both | Native | ||
| Outbound | NativeStructured AI SharePoint document source |
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